Managing your Site as a Group

Is your site managed by a Group?

This can be done very successfully as long as everyone in the group understands their roles, and follows the same formatting in posts.

Group Roles

Each group has its own agenda of course, and mission statement. The group also needs a plan for the website. When it comes to your website, everyone who is contributing to the site should be aware of the overall plan and know their part in it.

1. Design

Once the design is agreed upon by all, one person should be responsible for it. The last thing you need is a member of the group deciding to change the theme or to change the layout without consultation. Then the next member to login is likely to change it again. And so on.

The theme includes navigation, i.e widgets. It’s not just the overall site theme but the layout that should be handled by one person. (A second person could always be on standby as an understudy).

If the navigational elements of categories aren’t working to everyone’s ideals then these should be discussed at regular site meetings. As sites grow and expand, there will be changes made, and a lot of these changes will be to the categories and, following on, to the featured post widgets.

2. Post Formatting

It’s hard enough sticking to consistent formatting when there’s only one contributor (don’t I know it) but when there are three or four or more, the site will end up out of control.

Tags suffer most with inconsistent formatting. Remember tags are for navigation, equally as important as categories. The tags are for the benefit of the Reader, so that anyone who has read a post can look at the tags and follow one of them to another list of posts on that sub-topic.

After your group has spent so much time organising the categories, and I bet you’ve spent a few meetings going over those, don’t throw away this agreed-upon organisation by poor tagging.

Plus, keep the case the same in tags. Use upper case or lower case, it doesn’t matter but, once you have decided, stick to it. The tag “Red boots” is not the same tag as “Red Boots” and it’s not the same tag as “red boots” either. Those tags are three totally different tags and, as such, completely confusing to your Reader. Tags are used so that your Reader can explore further.

Use categories and tags to sort your Content effectively

So make sure your website plan is clear, and that

  1. Everyone knows what categories to use.
  2. Everyone uses the same tags
  3. Everyone uses the same format for tags